e-LJAM ANNUAL REPORT 2020-2021 Mission/ Vision / Core Values To support the improvement of national learning outcomes by providing supporting Information and Communications Technology (ICT) solutions. This vision when achieved will support the implementation of the following policies: • Government of Jamaica’s (GoJ) ICT Policy; • MSET’s Technology Policy; • MoEYI’s Technology in Education Policy. • Deliver e-learning transformation projects within scope, budget, and on time; • Provide advisory services and thought leadership on educational technology; • Ensure that our solutions are supported throughout their lifetime; • Engender a culture of high performance amongst our team members. VISION MISSION e-LJAM ANNUAL REPORT 2020-2021 • TEAMWORK • FUN • BOLDNESS • INTEGRITY • EXCELLENCE • INNOVATION • DIGITAL SAVVY CORE VALUES TABLE OF CONTENTS CORPORATE PROFILE 1 WHO WE ARE WHAT WE DO OUR STAFF OUR PAST ACHIEVEMENTS 2 MINISTER’S MESSAGE 3 CHAIRMAN’S REPORT 4 BOARD OF DIRECTORS 5 BOARD MEMBERS FROM AUGUST 26, 2019, TO NOVEMBER 15, 2020 BOARD MEMBERS (AS OF NOVEMBER 16, 2020) BIOGRAPHY FOR CURRENT BOARD MEMBERS 6 CORPORATE INFORMATION 9 REGISTERED ADDRESS AUDITORS BANK COMPANY SECRETARY MANAGEMENT TEAM 10 SENIOR MANAGEMENT TEAM MANAGEMENT TEAM CHIEF EXECUTIVE OFFICER’S REPORT 11 ACHIEVEMENT HIGHLIGHTS TABLETS IN SCHOOLS (TIS) ROLL-OUT PROJECT TABLETS FOR TEACHERS PROGRAMME (TTP) MOEYI INITIATIVES 12 LAPTOPS FOR PATH STUDENTS HIGH SCHOOL PROJECT OWN YOUR OWN DEVICE (OYOD) INCENTIVE PROGRAMME PUBLIC EDUCATION OPERATIONAL IMPROVEMENTS 13 STAFF TRAINING INTERNAL AUDIT SERVICE ASSURANCE FINANCIAL HIGHLIGHT CORPORATE GOVERNANCE 15 COMPOSITION OF THE BOARD APRIL 2020 – NOVEMBER 2020 16 NOVEMBER 2020 – MARCH 2021 BOARD COMMITTEES AUDIT COMMITTEE 17 CORPORATE GOVERNANCE COMMITTEE HUMAN RESOURCE COMMITTEE 18 FINANCE COMMITTEE 19 PROJECTS COMMITTEE BOARD AND COMMITTEE MEETINGS 20 ATTENDANCE AT BOARD AND COMMITTEE MEETINGS: APRIL 2020 – NOVEMBER 2020 ATTENDANCE AT BOARD AND COMMITTEE MEETINGS: NOVEMBER 2020 – MARCH 2021 21 STATUTORY OBLIGATIONS PICTORIAL 22 PROJECTIONS FOR THE FINANCIAL YEAR 2021/2022 24 DIRECTORS’ COMPENSATION 25 KEY MANAGEMENT COMPENSATION 26 COMPLIANCE REPORT 27 AUDITED FINANCIALS YEAR ENDED MARCH 31, 2021 29 e-LJAM ANNUAL REPORT 2020-20211 e-Learning Jamaica Company Limited (e-LJam) is a limited liability company, established in 2005, as an agency of the Ministry of Science, Energy and Technology (MSET) to implement e-learning projects in collaboration with the Ministry of Education, Youth and Information (MoEYI) and the Universal Service Fund (USF) our primary funder. The Company is governed by a Board of Directors (BoD) appointed by the portfolio Minister. e-LJam brings a new dynamic to teaching through the use of Information and Communication Technologies (ICTs). Students in Jamaica benefit from a mix of traditional methodologies with new entertaining approaches to learning which will stimulate the teaching and learning process, excite, and encourage a quest for knowledge and learning of new skills. Our core competencies and services include programme management, technology integration, support services, technology consulting, and public education. The Company has 48 members of staff covering the following areas Project Management, Human Resource Management and Administration, Communications and Public Relations, Legal Services, Information Communication Technology, Finance and Accounts, Internal Audit and Public Procurement. OUR STAFF WHO WE ARE WHO WE DO corporate profile e-LJAM ANNUAL REPORT 2020-2021 2 Some of the major projects completed by e-LJam to date include the: • High School Project (2005 – 2013) – impacted 203 educational institutions island wide. It resulted in the: o Equipping of computer-laboratories with computers and audio-visual equipment; o Acquisition and production of digitized instructional materials for 11 CXC CSEC subjects; o Training of teachers in high schools and teacher training institutions in Basic ICT and Technology Integration in instructional delivery. • Tablets in Schools (TIS) Pilot Project (2014 - 2017) - provided approximately 25,000 tablets to students and teachers in 38 institutions including Basic/Infant, Primary, High, Special, and teacher training educational institutions. Additionally, the institutions also received audio-visual equipment and tablet charging carts. • Tablets for Physiotherapists (2019) - provided 46 tablets to fulfill a Heads of Agreement signed between the GoJ and the Council of Paramedics, impacting over 20 health care institutions across the island. OUR PAST ACHIEVEMENTS e-LJAM ANNUAL REPORT 2020-20213 ` MINISTER’S MESSAGE THE HON. DARYL VAZ MINISTER OF SCIENCE, ENERGY, AND TECHNOLOGY I would first like to thank the Board of Directors, Management and Staff of e-Learning Jamaica Company Limited for producing the 2020/2021 Annual Report. It is the responsibility of the government to ensure transparency and accountability for the good of our nation. The timely completion of Annual Reports and Audited Financials in compliance with the Financial Administration and Audit (FAA) Act, which is in furtherance of the objectives of the Government of Jamaica’s Corporate Governance Framework. With the arrival of the Covid-19 Pandemic in Jamaica, we were faced with the harsh realities of the digital divide concerning the education sector. e-Learning Jamaica Company Limited was able to quickly execute projects such as the Tablets for Teachers Programme and the Tablets in Schools Programme, involving the procurement and distribution of thousands of devices to students and teachers island wide to facilitate the new remote learning modality. Over the period under review, the company engaged in other initiatives that would aid in mitigating the impact of the pandemic on the education sector. This also included the procurement and distribution of 15,000 Laptops for PATH beneficiaries. The devices were equipped with a Mobile Device Management software to track and manage them remotely, enhancing their security and protection. To increase the availability of devices to students, e-Learning Jamaica also implemented the Own Your Own Device Incentive Programme with funding of $720M aimed at providing 36,000 students with vouchers, valued at $20,000 each, towards the procurement of a tablet or laptop. I am confident that e-Learning Jamaica remains committed to meeting the changing demands of the education sector with appropriate technological solutions aimed at creating a first-world digital society consistent with the objectives of the Government of Jamaica. In closing, let me thank the Board of Directors and Management of e-Learning Jamaica Company Limited for their stewardship and exhort them to continue with the mandate of infusing technology in the education sector, as this Ministry continues its thrust towards building a digitally enabled society on behalf of the Government of Jamaica. HON. DARYL VAZ, MP Minister of Science, Energy & Technology e-LJAM ANNUAL REPORT 2020-2021 4 ` ` CHAIRMAN’S REPORT METRY SEAGA CHAIRMAN, E-LEARNING JAMAICA COMPANY LIMITED In November 2020, a new board was appointed by the Hon. Minister Vaz for two years, and I am honoured to have been selected as Chairman to continue the work stated by the previous Board. I look forward to working with the other Directors as well as the Management Team, in support of the improvement of national learning outcomes through the provision of effective and transformational Information and Communication Technology (ICT) Solutions by e-Learning Jamaica. The period under review demonstrated the importance of technology in national development, but particularly its usefulness in the education sector, as we continued to navigate this challenging period brought on by the Covid-19 Pandemic. During the review period, the company continued to provide full support to the Ministry of Education, Youth and Information (MoEYI) by procuring and distributing tablets and laptops to institutions across the island, ensuring that students and teachers were adequately equipped as the teaching and learning modality transitioned online. At the request of the MoEYI, e-LJam procured and distributed approximately 40,000 tablets and 15,000 laptops to students in grades 4-6 and 10-13 who are beneficiaries of the Programme of Advancement through Health and Education (PATH). Over 25,000 tablets were also procured and distributed to teachers island wide. The company also supported the MoEYI in the development and execution of the Own Your Own Device (OYOD) Incentive Programme, by providing project management oversight of the initiative. The company remains committed to providing ‘e-Access to learning for all’ with the continued procurement and distribution of additional devices to enhance the teaching and learning experience while bridging the digital divide. As the need for ICT increases, the company remains dedicated to the delivery of e-Learning transformational projects across the education sector, and I look forward to working with the Board and Management in delivering these projects. METRY SEAGA - Chairman E-JAM learning Annual Report 2020-20215 FROM LEFT: Dr. Mark Nicely, Mrs. Winnie Berry, Professor Felix Akinladejo, Mrs. Sherene Golding - Campbell – Deputy Chairman, Mr. Christopher Reckord – Chairman, Honourable Fayval Williams (extending a courtesy call), Mr. Keith Smith (CEO, e-LJam), Mrs. Charmaine DeLisser, Dr. Joan Spencer, Mr. Richard Cargill Jr., Dr. Grace McLean OD, Mr. Omar Frith. Missing from photo Ms. Wahkeen Murray, Dr. Carvel Newton McLeary, Mr. Karl Williams (appointed June 1, 2020) 1. Mr. Metry Seaga (Chairman) 2. Ms. Deborah Newland (Deputy Chairperson) 3. Dr. Renee Rattray 4. Ms. Monique French 5. Mrs. Charmaine DeLisser 6. Professor Daniel Coore 7. Mr. Gordon Swaby 8. Mr. John-Matthew Sinclair 9. Dr. Mark Nicely 10. Mr. Karl Williams 11. Ms. Wahkeen Murray 12. Dr. Grace McLean, OD, JP BOARD MEMBERS (AS OF NOVEMBER 16, 2020) FROM AUGUST 26, 2019 - NOVEMBER 15, 2020 BOARD OF DIRECTORS The Honourable Fayval Williams, Minister of Science, Energy and Technology greets the newly appointed Board of Directors along with Keith Smith, Chief Executive Officer e-LJAM ANNUAL REPORT 2020-2021 6 MR. METRY SEAGA CHAIRMAN MS. DEBORAH NEWLAND PROFESSOR DANIEL COORE MS. MONIQUE FRENCH, CFA, FRM, MBA, BSC Mr. Seaga is the Chairman of the Board of e-Learning Jamaica Company Limited (e-LJam). He currently runs Jamaica Fibre Glass Products Limited one of the Caribbean’s largest contract manufacturing furniture companies. He serves as Chairman of two (2) Government Boards, Jamaica Productivity Centre and the Jamaica Special Economic Zone Authority. He also serves as Deputy Chairman of Jamaica Promotions Corporation (JAMPRO) and as Director on the Board of PetroJam Ltd. In the private sector, he serves as a Board Member of AMG Packaging and Paramount Trading, two publicly traded companies. Mr. Seaga studied at Florida International University, graduated with a Bachelor of Business Administration, and became involved in the Jamaica U-Drive Association (JUDA) where he served on the Board, first as a director then VP, and became the youngest President of the esteemed association. He went on to start his own business in the manufacturing sector and became the President of the Jamaica Manufacturers Association (JMA). He oversaw the merger of the JMA and the Jamaica Exporters Association (JEA) to form the Jamaica Manufacturers and Exporters Association (JMEA) where he served as the first president for four (4) years. Deborah Newland is an Attorney-at-Law by profession, of some 27 years in practice at the Jamaican Bar and currently serves as General Manager, Strategic Services Division at the Development Bank of Jamaica, with responsibility for Corporate Strategy (including the Digital and People Strategies), Research & Analytics, Monitoring & Evaluation, the Digital and Environmental and Gender Affairs. Ms. Newland is currently a Council member of the National ICT Advisory Council for Jamaica. In Jamaica, Deborah’s commercial experience in the Energy Sector led her in 2020 to serve on the Board of Jamaica’s only oil refinery PetroJam Ltd., where she sits on and Chairs the Audit and Corporate Governance Committees. Deborah also manages her private Consultancy Firm, Legal Syntax Ltd. incorporated in 2020. Ms. Newland is a passionate advocate for the special needs community and works tirelessly to improve educational and career opportunities for this often- marginalised society in the Caribbean region. Over her distinguished career, in addition to her direct litigation experience, Ms. Newland has held many senior strategic level roles, both in the public and private sector that have included positions ranging from Government Boards to management, advisory, and operational positions. Professor Coore is a Lecturer at the University of the West Indies, Mona (UWI), and is a Director on the Boards of Mona Informatix Ltd. (Mona Geoinformatics Institute) and DRAJCOR Ltd. Ms. French is the Chief Credit Officer for the CIBC FirstCaribbean International Bank across all the 16 territories in which the FirstCaribbean Group operates. Ms. French has extensive experience and capability in the Financial Services Industry including leadership positions in Credit, Risk Management, Treasury, Sales & Trading, Reporting & Analytics. In addition, she is a Chartered Financial Analysts (CFA) Society Jamaica’s Director and the Governance Committee Chair, and she has held the CFA Charter since BOARD OF DIRECTORS BIOGRAPHY e-LJAM ANNUAL REPORT 2020-20217 ` DR. GRACE MCLEAN OD, JP DR. MARK NICELY - Dr. Nicely is the Deputy Secretary-General at the Jamaica Teachers’ Association (JTA) with portfolio responsibility for Member Services and Industrial Relations, while extending his time to civic duties as a Justice of the Peace for the parish of Kingston. Dr. Nicely became the 49th President of the Jamaica Teachers’ Association and served in other notable roles such as Board Chairman at the One- Way Group of Schools, External Examiner for the Joint Board of Teacher Education, Lecturer at The Mico University College, Northern Caribbean University, Heart Trust/NTA and the International University of the Caribbean. Other directorships held are the Teacher Services Commissions, Lay Magistrate’s Association of Kingston, and EduCom Co-operative Credit Union. He also worked with the Ministry of Education to empanel several schools across the country and assisted with the training of new principals in school management and record keeping. He also volunteers at the EduCom Co- operative Credit Union where he is a former President and current Director on the Board. He is also a member of the Teachers’ Services Commission. Dr. McLean is the Chief Education Officer and is currently Acting Permanent Secretary in the Ministry of Education, Youth and Information. She is a trained teacher and Human Resource practitioner and holds a PhD. in Career and Technical Vocational Education, MBA in Human Resource Management, from the University of the West Indies, a Bachelor of Science Degree in Education from the University of Technology, and a Certificate from Harvard Business School in Strategic Data Management. Her wealth of experience and technical skills include Technical Vocational Education and Training (TVET) Leadership, Strategic Planning, Disruptive Innovation, Log Frame Planning, and Balance Scorecard Methodologies, Change Management, Strategic Data Planning, Business Process Improvement as well as Behavioural Interviewing Techniques. DR. RENEE RATTRAY Dr. Rattray is an Education Consultant, CEO of TEACHGood/LEADGood, and the 2020 - 2021 International Women’s Forum (IWF) Fellow. She is an educator with a unique combination of expertise in the areas of special education; leadership development; teaching; training and coaching; school improvement; change management; as well as project management. Dr. Rattray served the Jamaica National Group as Director of Education Programmes with chief responsibility for JN Foundation’s education and people development initiatives. Before joining Jamaica National, Dr. Rattray was the Programme Manager of the successful Centres of Excellence initiative funded by the Mutual Building Societies Foundation, an organization established and funded equally by the Jamaica National Building Society, now JN Bank, and The Victoria Mutual Building Society. Between 2016 – 2018. Dr. Rattray served the JN Group as Head of Learning, Development, and Culture, where she designed developed, and implemented leadership development programmes and initiatives, targeted at the supervisory and executive levels. She is a licensed School Inspector with the National Education Inspectorate (NEI), Dr. Rattray successfully managed many other educational projects at the national level during her tenure as Project Manager of the Citizen Security and Justice Programme (CSJP), under the auspices of the Peace and Love in School (PALS) Jamaica Programme. A qualified professional and master teacher, with a Diploma in Education from The Mico University College. Dr. Rattray has worked at various levels within the educational sector, commencing her career as a 2000. As an executive with a depth of expertise in treasury, retail, small business, corporate, sovereign, and private banking segments she has served on various community, non-profit, industry, and economic Committees and Boards. She holds BSc. & MBA degrees, completing the CSC (Canadian Securities Course) and Financial Risk Manager (FRM) Designation. e-LJAM ANNUAL REPORT 2020-2021 8 MR. KARL D. WILLIAMS, MBA MR. JOHN-MATTHEW SINCLAIR MR. GORDON SWABY Mr. Williams is the Senior Vice President - Group Human Resources & Corporate Services at Sagicor Group Jamaica Limited where he leads the value creation of human capital. Before his current position, he was the Assistant VP Corporate Marketing, and successfully led the transition of Life of Jamaica to Sagicor. He has held positions at the Human Resource Management Association of Jamaica (HRMAJ), Jamaica Institute of Financial Services (JIFS) and the USF. Mr. Williams is a highly trained and experienced management executive with over twenty (20) years of successful leadership and senior managerial responsibilities in Marketing & Sales, Training & Development, and Human Resource Management. His key areas of focus are Strategic Planning, Team Building, Management, Financial Analysis, and Project Management, and he has a demonstrated history of working with and getting the best from multifaceted individuals from diverse backgrounds. He is a creative problem solver with a strong team ethos and is widely regarded as an influential communicator and motivator. Mr. Williams has developed, facilitated, and conducted numerous training sessions and workshops for diverse audiences, particularly in the areas of leadership, customer service, communication, presentation & sales skills. Mr. Sinclair is the Chief Executive Officer at Creditinfo Jamaica Ltd, responsible for the Digital Transformation and Product Delivery to the Financial and Supporting Sectors. He was previously employed to the National Commercial Bank (NCB) as a Digital Transformation Manager and Agile Coach, where he supported multiple agile labs charged with improving customer experiences and operational efficiencies. Mr. Sinclair has over 15 years of experience in Transformation, IT, Project Management, and Marketing across multiple sectors. He was also employed by the Bank of Jamaica. He holds multiple Agile & Project Management Certifications from the Project Management Institute (PMI), Scrum Alliance, IC-Agile. Mr. Swaby is the CEO and Co-Founder of multi-award-winning EduFocal Limited, an innovative online social learning service for students preparing for their PEP and CSEC examinations. The 9-year- old service has been used by thousands of students to successfully prepare for their exams. Mr. Swaby’s work has been acknowledged by many organizations including the World Bank, The Private Sector Organization of Jamaica (PSOJ), The University of Technology, and the Inter-American Development Bank (IDB). He is a recipient of the Governor General’s Youth Award, the Commonwealth Youth Award, and many others. He is a Director at the Jamaica Library Service (JLS), a former Director of The NCB Foundation; the philanthropic arm of Jamaica’s largest Commercial Bank, NCB Jamaica Limited, Nationwide News Network, One of Jamaica’s largest media entities, and the National ICT Council; an independent body tasked with giving the Science Energy and Technology, Minister advice on ICT policy and strategy. He is also a member of the Inter-American Development Bank (IDB)’s Civil Society Working Group, CONSOC. ` Special Education Teacher. She is also a former Principal of the St Andrew Preparatory School. She earned a Bachelor of Science degree in Psychology from The University of the West Indies, Mona, a MA in Educational Psychology from Columbia University, and a Doctoral Degree in Educational Leadership at the Nova South Eastern University. Dr. Rattray also holds a certificate in Leading Change in Education Systems: Effective Policy and Practice for Improving Outcomes from the prestigious Harvard Graduate School of Education. She maintains professional involvement as a Director on several public and private sector boards including, the MultiCare Youth Foundation (ICD Group); Maxfield Park Children’s Home, Trench Town Polytechnic, American International School of Kingston, The Learning Foundation, and Edufocal Company Limited. e-LJAM ANNUAL REPORT 2020-20219 CORPORATE INFORMATION REGISTERED ADDRESS e-Learning Jamaica Company Limited Ground Floor, PCJ Building 36 Trafalgar Road, Kingston 10 AUDITORS CalvertGordon & Associates 4 West Avenue Kingston 4 BANK Bank of Nova Scotia Limited 2 Knutsford Boulevard Kingston 10 COMPANY SECRETARY MISS LISANNE HAMILTON SENIOR MANAGEMENT TEAM KEITH SMITH Chief Executive Officer (Until January 1, 2021) ANDREW LEE Acting Chief Executive Officer (January 4, 2021) KIRK SMITH Finance and Accounts Manager DAALON MYERS Director of Public Procurement and Logistics LISANNE HAMILTON Legal Counsel / Company Secretary PATRICE TOWNSEND Director of Talent Management, Policy & Administration MANAGEMENT TEAM MICHELE BABOOLAL Acting Project Manager SUSAN KIDD Human Resource & Administration Manager KIMONA GORDON Communications Manager NICHOLAS SAMUELS ICT Manager e-LJAM ANNUAL REPORT 2020-2021 10 MANAGEMENT TEAM KEITH SMITH CHIEF EXECUTIVE OFFICER (Until January 1, 2021) ANDREW LEE ACTING CHIEF EXECUTIVE OFFICER KIRK SMITH FINANCE AND ACCOUNTS MANAGER DAALON MYERS DIRECTOR OF PUBLIC PROCUREMENT & LOGISTICS LISANNE HAMILTON LEGAL COUNSEL / COMPANY SECRETARY PATRICE TOWNSEND DIRECTOR OF TALENT MANAGEMENT, POLICY & ADMINISTRATION MICHELE BABOOLAL ACTING PROJECT MANAGER SUSANNE KIDD HUMAN RESOURCE & ADMINISTRATION MANAGER KIMONA GORDON COMMUNICATIONS MANAGER NICHOLAS SAMUELS ICT MANAGER SENIOR MANAGEMENT TEAM MANAGEMENT TEAM e-LJAM ANNUAL REPORT 2020-202111 ` CHIEF EXECUTIVE OFFICER’S REPORT ANDREW LEE ACTING CHIEF EXECUTIVE OFFICER The fiscal year 2020/2021 has been extremely challenging with the onset of the pandemic and the need to quickly provide students with the necessary technology to transition to online learning during the period. I would like to thank Minister, the Hon. Daryl Vaz and his team at the Ministry of Science, Energy and Technology (MSET) for the support provided to e-Learning Jamaica as well as the Board of Directors for their leadership and guidance. I also want to thank the e-Learning Jamaica team for their commitment and dedication to the company’s vision. Through this challenging period, we demonstrated the ability to adapt with speed and alacrity in response to the global pandemic by providing outstanding project management skills in the execution of our various projects. Achievement Highlights TABLETS IN SCHOOLS (TIS) ROLL-OUT PROJECT To support the MoEYI’s response to the pandemic, the scope of the Tablets in Schools Roll-Out (TIS) Project was revised, as technology solutions formed an integral part of the MoEYI’s response. Prior to the pandemic, the project was designed to procure tablets, laptops, projectors, charging carts, and content servers / Internet-in-a-Box for distribution to public schools island wide. To respond to the urgent need to place devices into the hands of students under the Emergency Remote Teaching methodology. The following changes were made to the project at the request of the MoEYI: • Procurements of charging carts, laptops, and projectors were deferred to the Financial Year (FY) 2021/22. • Two (2) Cabinet-approved contracts for 40,000 tablets were executed and importation was accelerated and completed in FY 2020/21. • Procurement activities for over 800 content servers continued with Cabinet approval received, however contracting was deferred to FY2021/22. Resulting from the pandemic, there were initial delays with the importation of tablets due to the high demand and disruption to global supply markets. Notwithstanding, at the end of the financial year all tablets were imported, inspected and acceptance testing completed. Over 34,000 of the 40,000 tablets were delivered to schools and distributed to grades 4-6 Programme of Advancement through Health and Education (PATH) students, by school administrators. TABLETS FOR TEACHERS PROGRAMME (TTP) Two (2) Cabinet approved contracts were executed at the beginning of the financial year 2020/21 with Royale Computers & Accessories Ltd, for the supply of 10,000 Samsung Tab A tablets at a total value of US$1.957M, and Productive Business Solutions Ltd, for the supply of 15,000 Samsung Tab A tablets at E-JAM learning Annual Report 2020-2021 12 ` a total value of US$2.472M. Over 23,000 tablets were delivered to teachers island wide under the initial agreement. Distribution will be completed in FY2021/22. At the request of MoEYI, an additional 1,000 tablets were procured and imported to meet the needs of teachers who were not beneficiaries of the initial Jamaica Teachers Association (JTA) Heads of Agreement. MOEYI INITIATIVES e-LJam has been requested by the MoEYI to support various technology initiatives in their response to the pandemic. e-LJam has been providing procurement and other support services for the following projects: • Laptops for High School PATH Students Project including Mobile Device Management System (MDM) • Own Your Own Device (OYOD) Incentive Programme LAPTOPS FOR PATH STUDENTS HIGH SCHOOL PROJECT In response to the pandemic, the MoEYI requested that e-LJam procure, contract, and distribute 15,000 laptops for PATH students in Grades 10 – 13 in 141 high schools island wide. At the end of the financial year, all 15,000 laptops were procured. This solution included a Mobile Device Management (MDM) software at no additional cost to remotely manage these devices mainly for security reasons and to protect the investment made. The activation of the MDM software on the laptops is conducted by school system administrators prior to the distribution of the laptops to students. Approximately 10,000 devices were activated on the MDM software by the end of the financial year. OWN YOUR OWN DEVICE (OYOD) INCENTIVE PROGRAMME The Own Your Own Device (OYOD) Incentive Programme was developed to provide up to 36,000 vouchers valued at J$20,000 each to parents/ guardians. This would aid the purchasing of a laptop or tablet for their child. This is a collaborative programme between the MoEYI, eGov Jamaica Ltd., (eGovJa), and e-LJam, which targets primary and/ or secondary school students who are non-PATH beneficiaries. The MoEYI sets the qualification criteria for the electronic voucher (e-Voucher), while eGovJa is tasked with the development and maintenance of the OYOD Portal which includes the : • Application Portal – used to accept parent/ guardian applications for e-vouchers and the issuing of e-Vouchers; and • Vendor Back Office – for the redemption of e-Vouchers from parents/guardians by the approved vendors. e-LJam’s role is to provide vendor management services to the OYOD Incentive Programme. This includes: • Develop and obtain approval for the Vendor Participation Agreement, which includes the vendor qualification criteria; • Provide a portal for applications from potential vendors to participate in the programme; • Shortlist and evaluate vendor applications; • Execute and/or terminate Vendor Participation Agreements with qualified vendors; • Conduct Vendor Training on the OYOD Portal (Vendor Back Office); and • Process payments for verified vouchers redeemed. At the end of the financial year eleven (11) Vendor Participation Agreements were executed and 120 vendor representatives were trained on the use of the OYOD Portal (Vendor Back Office). At the end of the financial year over 1,800 vouchers were redeemed. The programme continues in FY 2021/22. PUBLIC EDUCATION e-LJam continues to promulgate the company’s aim of “e-Access to learning for all”. This was accomplished through various activities to satisfy the requirement of communicating with both our internal and external stakeholders. Several School Handover Functions and Photo Opportunities were held island-wide, which marked the distribution of E-JAM learning Annual Report 2020-202113 tablets and laptops to teachers and students. These functions were supported by both television and radio interviews that provided further details and updates on the various projects and initiatives of the company, to the public. Additionally, the company placed advertorials in two of the country’s major newspapers providing general information regarding the projects. The company also maintains a presence on all its active social media platforms; this is to further reinforce the company’s stance as a thought leader in the Information and Communication Technologies space. An internal staff e-Zine dubbed e-Pulse was developed to strengthen team engagement and awareness of the projects of the company. OPERATIONAL IMPROVEMENTS The pandemic exacerbated the existing digital divide and highlighted the urgency to fully equip the nation’s students, teachers, and schools with technological resources to enhance the teaching and learning process and ultimately the development of a technology-enabled society. This resulted in an increased demand for e-LJam to execute technology- based projects at the request of the MoEYI and other Ministries, Departments, and Agencies (MDAs). In order to respond to this increased demand for project implementation, procurement and logistics, and other support services, a number of operational improvements were undertaken during the financial year to increase our organizational capacity. These included : • Staff Training • Implementation of an Internal Audit Function • Development and Implementation of Service Assurance Services STAFF TRAINING To strengthen e-LJam’s organizational capacity in carrying out its mandate and executing new and existing projects, staff underwent training and professional development in the following areas : • Project Management • Emotional Intelligence • Supervisory Management • Payroll and Benefits • International Financial Reporting Standards (IFRS) • Corporate and Strategic Planning • Report Writing • Human Resources Management • CompTIA Network+ certification • Records Management, and • Industrial Relations. INTERNAL AUDIT An Audit Manager was contracted to conduct internal audits to enhance the organization’s value by providing risk-based and objective assurance, advice, and insight. This is achieved by employing a systematic, disciplined approach to evaluating and improving the effectiveness of organizational governance, risk management, and control processes. The Audit Manager reports to the BoD quarterly through the Audit Committee. Ongoing compliance activities are undertaken pending the findings of the various audits. SERVICE ASSURANCE The Service Assurance Unit provides support to enable stakeholders/customers to achieve the maximum benefit from the projects/programmes implemented by e-LJam. The roles and responsibilities of the Unit include providing support to distribution, field acceptance, use and care, issue resolution, and inventory tracking and management. To support our projects and programmes, a help desk ticketing system is used to collect and log issues, which can also be reported via email, WhatsApp, and telephone. A quick reference guide is created for each project or programme which outlines best use and care practices, and how to access service assurance via various methods. We continue to track the issues resolved and the resolution rate for each project. FINANCIAL HIGHLIGHT The company’s initial operating budget for the financial year 2020/21 was J$236M. However, adjustments were made through the supplementary budgets resulting in a reduction to J$210M. Based e-LJAM ANNUAL REPORT 2020-2021 14 on a Cabinet decision in July 2017, the company is allotted an annual budget of $700M from the USF over 11 years, to execute the planned activities for each financial year under the TIS Project. Throughout the financial year, the company received funding from the USF and the MoEYI to execute four (4) projects. Funding totalling J$1.505B was received from the USF to conduct the TIS Project ($700M) and TTP ($805M), respectively. The TIS Project provided 40,000 tablets to students and the TTP provided 26,000 tablets for teachers, including styluses and SD cards. The Technology Management and Support Services (TMSS) project was terminated, and the funds of $211M were transferred to the OYOD Programme. On October 26, 2020, and November 9, 2020, Cabinet approved the OYOD Programme ($509M) and the MoEYI - Laptops for Path Students High School projects ($1.287B) respectively, with funding totalling $1.796B received from the MoEYI recurrent budget. At the end of the financial year, the company’s total expenditure was approximately $3.23B, with recurrent totalling $209.5M and the company’s projects totalling $3.02B. This total investment provided 66,000 tablets for PATH students and teachers as well as 15,000 laptops for PATH students. $720 OYOD 20% $700 20% TABLETS IN SCHOOLS ROLL OUT $805 23% TABLETS FOR TEACHERS$1,287 37%MOEYI- PATH LAPTOPS PROJECT FUNDING IN J$M FIGURE 2: CHART SHOWING THE DISTRIBUTION OF PROJECT FUNDING FOR THE FINANCIAL YEAR. The MoFPS approved the budget for the financial year 2021/22 for $922.4M, with $700M being allocated to the TIS project and $222.4M allocated to the recurrent expenditure. e-LJAM ANNUAL REPORT 2020-202115 CORPORATE GOVERNANCE The Board of Directors (BoD) of e-LJam is committed to maintaining the highest level of transparency, accountability, and integrity in all its operations and continues to foster a strong sense of fiduciary responsibility. The structure, role, and responsibilities of the BoD of e-LJam are guided by the governance principles set out in the Public Bodies Management and Accountability Act (2001), the Corporate Governance Framework for Public Bodies (2012), the Financial Administration and Audit Act (1959), Companies Act (2004) and the organization’s Articles of Incorporation. The BoD also developed a Board Charter (October 2020) which incorporates and is in accordance with the various stated governing laws and policies. The BoD of e-LJam is appointed by the relevant Minister and provides strategic oversight for the operations of the entity. The BoD is supported in its work by five (5) Committees. These Committees are tasked with the responsibility of closely monitoring their respective areas of operation, lending their Figure 3: Diagram showing e-LJam’s relationship with our BoD and Parent Ministry, MSET. E-LJAM REPORTING RELATIONSHIP WITH MSET Minister MSET PS MSET CEO Internal Audit Board of Directors Indicates a direct reporting relationship Indicates an indirect reporting relationship between the offices. industry expertise, and providing regular updates and recommendations to the BoD at its monthly Board meetings. The Committees are as follows: • AUDIT COMMITTEE • CORPORATE GOVERNANCE COMMITTEE • FINANCE COMMITTEE • HUMAN RESOURCE COMMITTEE • PROJECTS COMMITTEE The BoD provides strategic management and oversight of e-LJam’s affairs and takes a leadership role in the development of e-LJam’s strategic direction supports and oversees the Management in the effective execution of the company’s objectives by ensuring that the requisite governance standards are maintained and that its policies and strategies are executed in accordance with the various GoJ governance legislation and guidelines. Composition of the Board During the period under review, the BoD comprised thirteen (13) members up to November 15, 2020. With the change in BoD, the composition was twelve (12) Directors effective November 16, 2020. The names and accompanying biographies for the Directors are shown in the Board of Directors section of this report. In addition to the five (5) Committees of the Board, three (3) special committees were formed to address specific matters as they arose. The Committees and meeting frequency are as shown in the following table: e-LJAM ANNUAL REPORT 2020-2021 16 COMMITTEES MEETING FREQUENCY BOARD MEMBERS NON-BOARD MEMBERS FINANCE MONTHLY 3 3 HUMAN RESOURCE QUARTERLY 3 1 CORPORATE GOVERNANCE QUARTERLY 4 - PROJECTS QUARTERLY 4 3 AUDIT QUARTERLY 3 4 JOINT AUDIT / FINANCE ONCE PER YEAR 6 7 JOINT HR / FINANCE AD HOC (2 MEETINGS) 6 3 Special (Industrial Relations) AD HOC (1 Meeting) 6 - COMMITTEES MEETING FREQUENCY BOARD MEMBERS NON-BOARD MEMBERS FINANCE HUMAN RESOURCE 1 3 - CORPORATE GOVERNANCE - - - PROJECTS - - - AUDIT - - - JOINT AUDIT / FINANCE - - - JOINT HR / FINANCE - - - Special (Industrial Relations) - - - TABLE 1: TABLE SHOWING BOARD COMMITTEE COMPOSITION FROM APRIL 2020 TO NOVEMBER 2020 TABLE 2: TABLE SHOWING BOARD COMMITTEE COMPOSITION FROM NOVEMBER 2020 TO MARCH 2021 APRIL 2020 – NOVEMBER 2020 NOVEMBER 2020 – MARCH 2021 The BoD has established Board Committees to assist and support the carrying out of its functions. The Committees provide direction on specific strategic initiatives and assist the BoD to effectively execute and strengthen its governance function. Each Committee is guided by a Terms of Reference (ToR) which outlines its roles and duties. The Committees have the responsibility to review and monitor policies with the general direction, guidance, and ratification of the BoD. The BoD generally acts on the recommendations of the Committees, following their review and advice on proposals submitted by Management. All Committees are supported by members of the Senior Management team in the related areas. Board Committees e-LJAM ANNUAL REPORT 2020-202117 MEMBER TYPE DATE OF COMMITTEE MEMBERSHIP Felix Akinladejo (Committee Chair) Director 09/2019 – 11/2020 Richard Cargill Jr. Director 09/2019 – 11/2020 Mark Nicely Director 09/2019 – 11/2020 Diego Thomas Member (MoFPS Rep) 11/2019 – 11/2020 Carlene Ferguson Member (ATL / Audit Consultant) 10/2019– 11/2020 Renee Rennalls Member (Spec. Ed. / Literacy Consult.) 10/2019– 11/2020 Mark Smith Member (Lecturer - School of Business Administration, UTECH) 11/2019– 11/2020 MEMBER TYPE DATE OF COMMITTEE MEMBERSHIP Christopher Reckord (Committee Chair) Director (Board Chairman) 09/2019 – 11/2020 Wahkeen Murray Director 09/2019 – 11/2020 Charmaine DeLisser Director 09/2019 – 11/2020 Keith Smith (CEO) Ex officio Member 09/2019– 11/2020 TABLE 3: TABLE SHOWING THE MEMBERSHIP OF THE AUDIT COMMITTEE DURING THE REPORTING PERIOD TABLE 4: TABLE SHOWING THE MEMBERSHIP OF THE CORPORATE GOVERNANCE COMMITTEE DURING THE REPORTING PERIOD AUDIT COMMITTEE MEMBERS CORPORATE GOVERNANCE COMMITTEE MEMBERS Audit Committee The Audit Committee was chaired by Professor Felix Akinladejo. The Audit Committee met quarterly. The members of the Committee were as indicated in the table below. Corporate Governance Committee The Corporate Governance Committee was chaired by Mr. Christopher Reckord, the Board Chairman, and met once per quarter. The members of the Committee were as indicated in the table below. The Audit Committee derives its authority from the Public Bodies Management and Accountability Act (“PBMA”) and the Corporate Governance Framework for Public Bodies (“CGFPB”), September 2011 (revised October 2012). The main functions of the Audit Committee include advising the Board on: • Practices and procedures which will promote productivity and the quality and volume of service; • The adequacy, efficiency, and effectiveness of the accounting and internal control structure and systems of the company; and • The independence of the Auditors auditing the company. The Audit Committee also has other responsibilities which include reviewing and advise the BoD on the financial statements that are to be included in the company’s annual report and oversees and advises the BoD on any internal audits or special audits being conducted. e-LJAM ANNUAL REPORT 2020-2021 18 MEMBER TYPE DATE OF COMMITTEE MEMBERSHIP Carvell McLeary (Committee Chair) Director 10/2019 – 11/2020 Joan Spencer-Ernandez Director 10/2019 – 11/2020 Charmaine DeLisser Director 10/2019 – 11/2020 Felix Akinladejo Director 10/2019 – 02/2020 Shaun Lee Member (MSET Rep) 10/2019 – 11/2020 TABLE 5: TABLE SHOWING THE MEMBERSHIP OF THE HUMAN RESOURCE COMMITTEE DURING THE REPORTING PERIOD HUMAN RESOURCE COMMITTEE MEMBERS Human Resource Committee The Human Resource Committee was chaired by Dr. Carvell McLeary and met once per quarter. The members of the Committee were as indicated in the table below. Finance Committee The Finance Committee was chaired by Mrs. Sherene Golding Campbell and met once per month. The members of the Committee were as indicated in the table below. The main functions of the Corporate Governance Committee include: • Assisting the BoD in achieving global corporate governance best practice standards and in ensuring that its composition, structure, policies, and processes meet all relevant legal and regulatory requirements; • Assisting the BoD in fulfilling its responsibility to the shareholders and other relevant stakeholders; and • Facilitating the BoD’s and Management’s objective of ensuring the long-term sustainability of the company and ensuring that it fulfills its statutory mandate. The Human Resource Committee has oversight responsibility for the effective implementation and application of sound human resource policies that are aligned to the organization’s Mandate, Vision, and Mission. The role of the Committee includes providing oversight functions as follows: • Review the Company’s human resources and compensation policies to ensure the Company’s human resource policies and practices are in keeping with best practices, trends, new technologies, and current emerging public policy issues in HR matters; • Review the organizational structure to ensure its relevance and efficacy to the efficient and effective execution of the organization’s mandate; • Review the performance appraisal system to ensure that it is in keeping with best practices and trends; • Review the job description and terms of employment of the CEO; • Conducting performance appraisals of the CEO and recommending re-appointment, where considered fit; • Review the compensation guidelines and philosophies for senior management covering salary, long term incentives, and benefits; and • Review and endorsement of the HR automation strategy. e-LJAM ANNUAL REPORT 2020-202119 MEMBER TYPE DATE OF COMMITTEE MEMBERSHIP Sherene Golding Campbell (Committee Chair) Director 10/2019 – 11/2020 Grace McLean Director 10/2019 – 11/2020 Wahkeen Murray Director 10/2019 – 11/2020 Monica O’Meally Member (MoFPS Rep) 10/2019 – 11/2020 Sandra Allen Member (MoFPS Rep) 10/2019 – 11/2020 Doranie Sergeant Member (USF Rep) 10/2019 – 11/2020 TABLE 6: TABLE SHOWING THE MEMBERSHIP OF THE FINANCE COMMITTEE DURING THE REPORTING PERIOD FINANCE COMMITTEE MEMBERS PROJECTS COMMITTEE MEMBERS The role and functions of the Finance Committee of the BoD include: • Oversight responsibility to ensure that proper records are maintained and that the financial statements are in agreement with the accounting records and give the information required by the Financial Administration and Audit (FAA) Act, the Public Management and Accountability Act, and the Companies Act; • Set guidelines for the financial reports - format, content, and frequency; • Review of the financial statements prior to presentation to the Board of Directors (including the Audited Financial Statements); • Preparation of reports to the BoD, accompanied with Financial Statements presented to the Committee; • In-depth review of the budget and the monitoring of usage of funds; • Periodic review of planned expenditure; • Advise the BoD on financial matters and make policy recommendations; and • Monitor the timeliness of payment of statutory deductions. Projects Committee The Projects Committee was chaired by Mr. Omar Frith and met every other month. The members of the Committee were as indicated in the table below. MEMBER TYPE DATE OF COMMITTEE MEMBERSHIP Omar Frith (Committee Chair) Director 10/2019 – 11/2020 Winnie Berry Director 10/2019 – 11/2020 Joan Spencer-Ernandez Director 10/2019 – 11/2020 Richard Cargill Jr. Director 10/2019 – 11/2020 Cecil McCain Member (MSET Rep) 10/2019– 11/2020 Shernette Barham Member (eGovJA Rep) 11/2019– 11/2020 Nadine Simms Member (MoEYI Rep)) 01/2019– 11/2020 Keith Smith (CEO) Ex officio Member 10/2019– 11/2020 TABLE 7: TABLE SHOWING THE MEMBERSHIP OF THE PROJECTS COMMITTEE DURING THE REPORTING PERIOD e-LJAM ANNUAL REPORT 2020-2021 20 The Projects Committee has oversight for the Company’s major projects and its role and functions include the following: • Review and approve major project proposals and milestones and provide policy direction for the development of projects; • Review, examine and monitor project proposal development for major projects. Make recommendations to the BoD on the implementation of proposals for major projects; and • Monitor the progress of the implementation of major projects and develop strategies to address any delays in major project implementation. During the period under review, the BoD of e-LJam had ten (10) regular monthly meetings. The Committees also met at their various intervals to consider matters within their purview in accordance with their ToR, and to make recommendations to the BoD. During this reporting period, a total of twenty-five (25) Committee meetings were held. Once a year the organization has a joint meeting of the Audit Committee and the Finance Committee to review and approve the audited financials for further submission to the BoD for approval and inclusion in the Annual Report. This joint Audit and Finance Committee meeting was held in July 2020. Two (2) special joint meetings of the HR and Finance Committees were also held, as well as one (1) Special Committee meeting to consider and make recommendations in a matter on Industrial Relations practice. The attendance frequency of the Directors at the Board and Committee meetings during the period are outlined in the tables below. The period under review comprised a Board change, as the Board which had been appointed as of August 26, 2019, was demitted on November 15, 2020, and the new Board was appointed with effect from November 16, 2020. There were no special meetings of the Board of Directors or Board Retreats during the period. Due to the impact of the pandemic, all meetings of the BoD and Board Committees were held virtually since March 2020. Board and Committee Meetings TABLE 8: TABLE SHOWING DIRECTORS’ ATTENDANCE AT BOARD AND COMMITTEE MEETINGS FROM APRIL 2020 TO NOVEMBER 2020 DIRECTORS BOARD MEETINGS FINANCE CORPORATE GOVERNANCE AUDIT HUMAN RESOURCE PROJECTS JOINT FINANCE & AUDIT JOINT HR & FINANCE SPECIAL COMMITTEE (INDUSTRIAL RELATIONS) Mr. Christopher Reckord (Chairman) 7/7 - 5/5 - - - - 1/1 Mrs. Sherene Golding Campbell (Deputy Chairman) 6/7 7/7 - - - - 1/1 2/2 - Mr. Omar Frith 5/7 - - - - 2/3 - - - Ms. Wahkeen Murray 6/7 7/7 5/5 - - - 1/1 2/2 1/1 Dr. Grace McLean OD 3/7 3/7 - - - - 1/1 1/2 - Mrs. Winnie Berry 7/7 - - - - 3/3 - - - Mrs. Charmaine DeLisser 6/7 - 5/5 - 2/2 - - 1/2 - Dr. Mark Nicely 6/7 - - 2/3 - - - - 1/1 Prof. Felix Akinladejo 6/7 - - 3/3 - - 1/1 - Dr. Joan Spencer Ernandez 7/7 - - - 2/2 3/3 - 2/2 1/1 Mr. Richard Cargill Jr 7/7 - - 2/3 - 1/3 - - - Dr. Carvell Newton McLeary 6/7 - - - - - - 1/2 1/1 Mr. Karl Williams 3/7 - 3/5 - 2/2 - - - 0/1 COMMITTEE MEETINGS ATTENDANCE AT BOARD AND COMMITTEE MEETINGS: APRIL 2020 – NOVEMBER 2020 NOTES: 1. Director Karl Williams was appointed to the Board on June 1, 2020. 2. There was a Board change during the reporting period with a new Board of Directors appointed from November 16, 2020 e-LJAM ANNUAL REPORT 2020-202121 The audited financial report for 2020/21 was completed by our external auditor CalvertGordon and Associates. Due to the impact of the current pandemic and the requirements of the Disaster Risk Management Act (DRMA) which limited the number of persons permitted to meet, the Annual General Meeting in FY 2020/21 for the review of FY 2019/20 was postponed. There are plans to keep the Annual General Meeting within FY 21/22. The company has met its other statutory obligations under the Financial Administration and Audit (FAA) and Public Bodies Management and Accountability (PBMA) Acts and will continue to remain compliant. Statutory Obligations DIRECTORS BOARD MEETINGS FINANCE CORPORATE GOVERNANCE AUDIT HUMAN RESOURCE PROJECTS JOINT FINANCE & AUDIT Mr. Metry Seaga (Chairman) 3/3 - - - - - - Ms. Deborah Newland (Deputy Chairperson) 3/3 - - - - - - Ms. Wahkeen Murray 3/3 - - - - - - Dr. Grace McLean OD 3/3 - - - 1/1 - - Mr. John Matthew Sinclair 3/3 - - - - - - Prof. Daniel Coore 3/3 - - - - - - Mr. Gordon Swaby 3/3 - - - - - - Mr. Mark Nicely 3/3 - - - 1/1 - - Mrs. Charmaine DeLisser 3/3 - - - - - - Dr. Renee Rattray 2/3 - - - - - - Mr. Karl Williams 3/3 - - - 1/1 - - Ms. Monique French 3/3 - - - - - - COMMITTEE MEETINGS ATTENDANCE AT BOARD AND COMMITTEE MEETINGS: NOVEMBER 2020 – MARCH 2021 TABLE 9: TABLE SHOWING DIRECTORS’ ATTENDANCE AT BOARD AND COMMITTEE MEETINGS FROM NOVEMBER 2020 TO MARCH 2021 NOTES: 1. These Directors comprise the Board of Directors which was appointed with effect from November 16, 2020 e-LJAM ANNUAL REPORT 2020-2021 22 PICTORIAL e-LJAM ANNUAL REPORT 2020-202123 PICTORIAL ` PROJECTIONS FOR THE FINANCIAL YEAR 2021/2022 During the financial year 2021/22 the Company will continue to support our partnership with the MoEYI and other MDAs while maintaining a high- performance, project-based organization, with the following areas of focus: • Complete outstanding project activities for FY 2020/21. • Procure under the TIS Roll Out Project 20,000 student tablets and 40 content servers. • Procure under the TTP 2,000 teacher tablets. • Procure on behalf of the MoEYI 16,000 tablets for Grade 7-9 PATH High School Students. • Provide ICT support to the MoEYI for the implementation of STEM and STEAM schools island wide to include Education Management Information System (EMIS), School Management System (SMS), and Learning Management System (LMS) • Provide support services for the STATIN Project for the procurement and distribution devices for the 2022 census. • Procure on behalf of the MoFPS 10,000 tablets to be distributed across constituencies island wide. • Continue to provide service assurance support to all our programmes. • Continue our operational improvements to include staff training and leadership interventions, HR Management capabilities, and strengthening of our project/programme management capabilities. • Develop and maintain a Risk Management Framework – Develop implementation plan and draft framework. • Provide consultancy services and thought leadership on Educational Technology as requested by MDAs. 24e-LJAM ANNUAL REPORT 2020-2021 25 E- JA M le ar ni ng A nn ua l R ep or t 2 02 0- 20 21 DI RE CT OR S’ C OM PE NS AT IO N N A M E O F D IR EC TO R S PO SI TI O N P ER IO D ( M O N TH /Y R) FE E( $) M O TO R V EH IC LE U P K EE P/ T R AV EL LI N G O R VA LU E O F A SS IG N ED M O TO R V EH IC LE ( $ ) H O N O R IA ( $ ) A LL O TH ER CO M PE N SA TI O N IN CL U D IN G N O N - C A SH B EN EF IT S A S A PP LI CA B LE TO TA L ( $ ) C H R IS TO P H ER R EC K O R D Ch ai rm an (0 4/ 20 - 11 /2 0) $1 85 ,0 00 $1 85 ,0 00 SH ER EN E G O LD IN G C A M P B EL L D ep ut y Ch ai r (0 4/ 20 - 11 /2 0) $1 45 ,5 50 $1 45 ,5 50 D R . C A R V EL L N EW TO N M C LE A RY D ire ct or (0 4/ 20 - 11 /2 0) $1 15 ,8 50 $1 15 ,8 50 P R O F. F EL IX A K IN LA D EJ O D ire ct or (0 4/ 20 - 11 /2 0) $1 07 ,0 00 $1 07 ,0 00 D R . J O A N S P EN C ER - E R N A N D EZ D ire ct or (0 4/ 20 - 11 /2 0) $1 41 ,7 50 $1 41 ,7 50 O M A R F R IT H D ire ct or (0 4/ 20 - 11 /2 0) $9 2, 00 0 $9 2, 00 0 R IC H A R D W . C A R G IL L, J R . D ire ct or (0 4/ 20 - 11 /2 0) $1 02 ,0 50 $1 02 ,0 50 W IN N IE B ER RY D ire ct or (0 4/ 20 - 11 /2 0) $1 04 ,7 50 $1 04 ,7 50 C H A IR M A IN E D EL IS SE R D ire ct or (0 4/ 20 - 03 /2 1) $1 48 ,9 50 $1 48 ,9 50 D R . G R A C E M C LE A N D ire ct or (0 4/ 20 - 03 /2 1) $9 9, 30 0 $9 9, 30 0 D R . M A R K N IC EL Y D ire ct or (0 4/ 20 - 03 /2 1) $1 16 ,6 00 $1 16 ,6 00 W A H K EE N M U R R AY D ire ct or (0 4/ 20 - 03 /2 1) $1 73 ,1 00 $1 73 ,1 00 K A R L W IL LI A M S D ire ct or (0 6/ 20 – 0 3/ 21 ) $1 13 ,9 00 $1 13 ,9 00 M ET RY S EA G A Ch ai rm an (0 1/ 21 - 03 /2 1) $5 5, 50 0 $5 5, 50 0 D EB O R A H N EW LA N D D ep ut y Ch ai r (0 1/ 21 - 03 /2 1) $2 2, 00 0 $2 2, 00 0 P R O F. D A N IE L C O O R E D ire ct or (0 1/ 21 - 03 /2 1) $3 3, 00 0 $3 3, 00 0 G O R D O N S W A B Y D ire ct or (0 1/ 21 - 03 /2 1) $3 3, 00 0 $3 3, 00 0 JO H N M AT T H EW - S IN C LA IR D ire ct or (0 1/ 21 - 03 /2 1) $3 3, 00 0 $3 3, 00 0 M O N IQ U E FR EN C H D ire ct or (0 1/ 21 - 03 /2 1) $3 3, 00 0 $3 3, 00 0 D R . R EN EE R AT T R AY D ire ct or (0 1/ 21 - 03 /2 1) $2 2, 00 0 $2 2, 00 0 TO TA L $1 ,8 77 ,3 00 $1 ,8 77 ,3 00 N O TE S. 1. W he re a n on - c as h be ne fit is re ce iv ed (e .g . g ov er nm en t h ou si ng ), t he v al ue o f t ha t b en efi t s ha ll be q ua nt ifi ed a nd s ta te d in th e ap pr op ria te c ol um n ab ov e. 2. Th er e w as a n ap po in tm en t o f a n ew B oa rd o f D ire ct or s in N ov em be r 2 02 0. CE RT IF IE D B Y : L IS A N N E H A M IL TO N C O M PA N Y SE C R ET A RY 20 20 /2 02 1 E-JAM learning Annual Report 2020-2021 26 KEY MANAGEMENT’ COMPENSATION N A M E TITLE SA LA RY ($ ) G RATU ITY O F PER FO R M A N CE IN CEN TIV E ($ ) M O TO R V EH ICLE U PK EEP/ TRAV ELLIN G O R VA LU E O F A SSIG N ED M O TO R V EH I- CLE ($ ) PEN SIO N O R O TH ER R ETIR EM EN T B EN EFITS ($ ) M ILEAG E ($ ) N O N -CA SH B EN EFITS & O TH ER A LLO W A N CES TO TA L ($ ) K EIT H SM IT H Chief Executive O f- ficer 6,363,000 1,590,750 636,431 - 143,455 90,000 8,823,636 A N D R EW LEE Acting Chief Executive 5,869,800 1,467,450 1,511,667 - - - 8,848,917 K IR K SM IT H Finance & Accounts M anager 5,604,755 - 1,697,148 560,476 - - 7,862,379 LISA N N E H A M ILTO N Legal Counsel/ Com pany Secretary 5,087,972 1,271,993 894,924 - - 367,835 7,622,724 PAT R IC E TO W N SEN D D irector of Talent M anagem ent, Policy & Adm in 5,446,589 - 1,697,148 - - - 7,143,737 D A A LO N N Y- ER S D irector of Public Procurem ent 5,259,691 - 1,697,148 - - - 6,956,839 TO TA L 33,631,807 4,330,193 8,134,466 560,476 143,455 457,835 47,258,232 N O TES. 1. W here contractual obligations and allow ances are stated in a foreign currency, the sum in that stated currency m ust be clearly provided and not the Jam aican equivalent. 2. O ther allow ances (including laundry, entertainm ent, housing, utility, library, robing, etc.) 3. W here a non-cash benefit is received (e.g. governm ent, housing), the value of that benefit shall be quantified and stated in the appropriate colum n above. 4. The CEO , having an assigned m otor vehicle earned a m otor vehicle benefit of $120,000 per annum . H ow ever, due to his contract ending January 2, 2021, a total of $90,000 is noted as a non-cash benefit. CERT IFIED B Y : JU T IN A W ILSO N C O M PA N Y SEC R ETA RY e-LJAM ANNUAL REPORT 2020-202127 48 COMPLIANCE REPORT e-LJAM ANNUAL REPORT 2020-2021 28 49 49 e-LJAM ANNUAL REPORT 2020-202129 29 INDEPENDENT AUDITORS’ REPORT - TO THE MEMBERS 1 FINANCIALS STATEMENTS Statement of Financial Position 2 Statement of Comprehensive Income 3 Statement of Projects Comprehensive Income 4 Statement of Changes in Equity 5 Statement of Cash Flows 7-19 Notes to the Financial Statements 20-21 ADDITIONAL INFORMATION Report - To the directors 1 Administrative Expenses 2 CONTENTS Audited Financials YEAR ENDED MARCH 31, 2021 e-LJAM ANNUAL REPORT 2020-2021 1.1 51 51 e-LJAM ANNUAL REPORT 2020-20211.2 52 52 e-LJAM ANNUAL REPORT 2020-2021 2 53 53 e-LJAM ANNUAL REPORT 2020-20213 54 54 e-LJAM ANNUAL REPORT 2020-2021 4 55 55 e-LJAM ANNUAL REPORT 2020-20215 56 56 e-LJAM ANNUAL REPORT 2020-2021 6 57 57 e-LJAM ANNUAL REPORT 2020-20217 58 58 e-LJAM ANNUAL REPORT 2020-2021 8 59 59 e-LJAM ANNUAL REPORT 2020-20219 60 60 e-LJAM ANNUAL REPORT 2020-2021 10 61 61 e-LJAM ANNUAL REPORT 2020-202111 62 62 e-LJAM ANNUAL REPORT 2020-2021 12 63 63 e-LJAM ANNUAL REPORT 2020-202113 64 64 e-LJAM ANNUAL REPORT 2020-2021 14 65 65 e-LJAM ANNUAL REPORT 2020-202115 66 e-LJAM ANNUAL REPORT 2020-2021 16 67 e-LJAM ANNUAL REPORT 2020-202117 68 68 e-LJAM ANNUAL REPORT 2020-2021 18 69 69 e-LJAM ANNUAL REPORT 2020-202119 70 70 e-LJAM ANNUAL REPORT 2020-2021 20 71 71 e-LJAM ANNUAL REPORT 2020-202121 72 72 e-LJAM ANNUAL REPORT 2020-2021 1 73 73 e-LJAM ANNUAL REPORT 2020-20212 74 74 NOTES NOTES NOTES